Privacy Policy
Introduction
Welcome to SHAVE Designs (“the Site”, “we”, “us”, or “our”).
This Privacy Policy explains how we collect, use, disclose and protect the personal information you (the “User” or “you”) provide when you visit, register for events, purchase tickets, or otherwise interact with our Site.
By accessing or using the Site you agree to the practices described herein. If you do not agree, please do not use the Site.
2. Information We Collect
| Category | Types of Data | How It Is Collected |
|---|---|---|
| Account & Registration | Full name, email address, phone number, mailing address, payment details (credit‑card numbers, billing info) | Form entries during registration or purchase |
| Event Interaction | Event names, dates attended, ticket types, check‑in times, preferences (e.g., dietary restrictions) | Site forms, QR‑code scans, event apps |
| Technical Data | IP address, device type, browser, operating system, referring URL, cookies & tracking identifiers | Automatic logging by web server & analytics tools |
| Communication | Emails exchanged with support or marketing, survey responses | Email headers, form submissions |
Note: All payment details are handled by our third‑party payment processor. We store only the necessary transaction data required for order fulfillment and accounting.
3. How We Use Your Information
- Internal Operations
- To create and manage your account or event registration.
- To process payments, issue tickets, and verify identity at entry points.
- For internal reporting, analytics, and improvement of the Site’s functionality.
- External Vendor Assistance
- We may share your contact information with approved third‑party vendors (e.g., catering, venue management, event security, marketing agencies) solely for purposes such as:
- Sending you event‑related notifications or updates.
- Providing services that support the event experience (e.g., food orders, transportation).
- Vendors are bound by confidentiality agreements and may not use your data beyond the scope of the service contract.
- We may share your contact information with approved third‑party vendors (e.g., catering, venue management, event security, marketing agencies) solely for purposes such as:
- Marketing & Communications
- With your consent, we may send you newsletters, promotions, or updates about future events.
- You can opt‑out at any time via the unsubscribe link in every email or through your account settings.
- Legal Obligations
- To comply with applicable laws, regulations, or court orders (e.g., tax reporting, fraud prevention).
4. Sharing & Disclosure
| Recipient | Purpose | Data Shared |
|---|---|---|
| Payment Processors | Securely process payments | Payment credentials only (tokenized) |
| Event Vendors | Execute event services | Contact details, ticket info, dietary/other preferences |
| Law Enforcement / Regulatory Bodies | Legal compliance | As required by law or court order |
We never sell, trade, or otherwise disclose your personal data to third parties for their own marketing purposes without explicit consent.
5. Data Retention
We retain personal information only as long as necessary:
- Account & Registration Data: Until the account is deleted or inactivity > 12 months (whichever comes first).
- Payment Information: Tokenized data retained by the processor; we keep transaction records for 7 years for tax and audit purposes.
- Event Interaction Data: Retained for 3 years after the event to support post‑event analytics and feedback.
6. Security Measures
We employ industry‑standard technical and administrative safeguards:
- HTTPS encryption for all data in transit.
- Regular vulnerability scans, penetration testing, and patch management.
- Access controls: role‑based permissions, multi‑factor authentication for staff.
- Secure storage (encrypted at rest) on compliant cloud infrastructure.
Despite these measures, no system is 100 % secure; we cannot guarantee absolute protection of your data.
7. Your Rights
Depending on jurisdiction, you may have the following rights:
| Right | How to Exercise |
|---|---|
| Access / Rectification | Request a copy or correction of your personal information via [contact email]. |
| Deletion | Ask us to delete non‑essential data (subject to legal obligations). |
| Opt‑Out of Marketing | Unsubscribe link in emails or account settings. |
| Data Portability | Receive your data in a structured, machine‑readable format upon request. |
Requests will be processed within 30 days unless additional time is needed for verification.
8. Children’s Privacy
Our Site is not directed to children under 13. We do not knowingly collect personal information from minors. If we become aware that a child has provided us with data, we will delete it promptly.
9. International Users
If you are located outside the United States, please note:
- Your data may be transferred to and stored on servers in the U.S. or other countries.
- We take steps to ensure that such transfers meet applicable privacy laws (e.g., GDPR “Standard Contractual Clauses”).
10. Changes to This Policy
We reserve the right to modify this Privacy Policy at any time. Updated versions will be posted on the Site with a new effective date and will become immediately binding.
11. Contact Us
If you have questions, concerns, or requests regarding your personal information, please contact us:
Privacy Officer
Scott Huggins
Email: contact@shavedesigns.com
By using the Site you acknowledge that you have read and understood this Privacy Policy.